FAQ


Questions

For your convenience, our most common customer questions are answered right here.

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About Aspasians Marketplace

Held twice a year, the Aspasians Marketplace (previously called Aspasians Arts & Craft Fair) is an event where vendors can display and sell their items. All proceeds from vendor  booth rentals and bottled water sales help provide scholarships to high school seniors and assist other local charitable causes. Thousands of shoppers come from throughout the Dallas-Fort Worth metroplex to attend Aspasians Marketplace. Our event has traditionally been hosted on the historic Downtown Rockwall Square; however, due to current renovations to the Square, the Aspasians Marketplace has been temporarily moved to Wilkerson-Sanders Memorial Stadium. Since 2014, when the Square renovations began, we have hosted many fairs at the stadium  parking lot. We  estimate about 15,000 people attend the event. This location is highly visible and easily accessible from Interstate 30,  with plenty of public parking close to the event.

Rockwall is a booming, high-growth community located east of the Dallas metroplex, on the  shores of Lake Ray Hubbard. Rockwall County has a population of around 88,000 and is the wealthiest county in Texas according to the msn.com list of the wealthiest counties in each state.

The event has traditionally been hosted on the historic Downtown Rockwall Square but due to current renovations to the Square, the Aspasians Marketplace has been moved to the High School Football Stadium parking lot (Wilkerson-Sanders Memorial Stadium).

To date, we have hosted many fairs at the Stadium parking lot and have had much success with this location. We estimate about 15,000 people attend the event. The stadium parking lot location is a highly visible, easily accessible location  from Interstate 30 with clean restrooms and plenty of public parking close to the event.View a map of the location here.

Directions to Wilkerson-Sanders Memorial Stadium 1201 T L Townsend Dr, Rockwall, TX 75087:

Heading  East on I-30
Exit 205 (S Goliad). Turn left under the underpass. Continue on 205/Goliad and take a right on Yellow Jacket.

Heading West on I-30
Exit 205  (S Goliad). Turn right. Continue on 205/Goliad  and take a right on  Yellow Jacket.

We estimate about 15,000 people attend the event.

The stadium parking lot location is a highly visible, easily accessible location  from Interstate 30 with clean restrooms and plenty of public parking close to the event.

With some variation year-to-year the Aspasians Marketplace hosts between 230 and 250 vendors.

Vendors bring all types of goods including: unique gifts, gourmet food items, clothing, jewelry, home decor, food and drinks to eat at the event, bounce houses, slides and much more!

You can find a list of all local Rockwall, TX hotels at http://www.rockwall.com/hotels.asp

Aspasians is a volunteer group of 35 women who live in Rockwall County that dedicate their time and talents to the service of others. Since 1972, the Craft Fair has enabled Aspasians to fund college scholarships awarded to high school seniors in our community and assist other charitable causes.

Anyone with something to sell! We are always looking for great vendors to join Aspasians Marketplace! We consider all vendors through our online application process. Please note that the Aspasians Marketplace is juried.  If you have applied in the past, please apply again.

All vendors must submit an application and be approved in order to participate in the event.

Vendors who can greatly benefit from our event:

Antiques & Collectibles – including furniture & accessories (big & small)

Boutique clothing for adults & children

Jewelry vendors

Handmade crafts or other creative inspirations

Re-purposed items used to decorate either inside or outside of the home

Architectural salvage & up-cycled items

Unique gift ideas for the home or individual (monogrammed or labeled items, etc.)

High quality handmade items for the home or the individual

Specialty foods (for all of you yummy cooks out there)

Scents for the home and body

Children’s entertainment vendors (bounce houses, petting zoos, and other children’s entertainment)

Some commercial vendors

 

We do not allow garage sale items/booths. We do not allow politically motivated booths.

2017 Spring Marketplace
Applications will be accepted on our website Dec 1, 2016 – Feb 28, 2017

 

We only have outdoor spaces available. The event takes place outside. Rain or shine. No refunds.

Aspasians will have 4-6 booths located throughout the event where we will be selling bottled water and answering any questions.

Aspasians will also walk around to relieve vendors for bathroom breaks and food breaks and will be available to assist with common questions that vendors may have.

Each Aspasians booth will be equipped with hand sanitizer, sunscreen, and first aid kit. Aspasians also keep all food-area tables clean throughout the event.

Yes. There can be up to 2 vendors per vendor space, but both potential vendors need to submit separate applications. Both vendors must be accepted and an additional vendor fee of $50.00 will apply.

Saturday (the day of the event) from 9:00AM to 5:00PM

Yes. Please email info@aspasians.com with subject line “Add to Mailing List” and we will add you to our list to be updated about future events.

Yes. You will be responsible for all sales transactions at your space, so please collect sales tax for all items sold.

No, your profits are your profits. The only fee we collect is the booth rental fee, due within 14 days of your accepted application.

We will be making extensive use of social media, websites, posters, billboards, postcards, newspapers, online event listings and networking with businesses to promote the Aspasians marketplace. You can help us network by using your own website and social media outlets. Digital images will be supplied to vendors via email.

Vendors may not set up prior to 6:00 p.m. Friday nor take down prior to 5:00 p.m. Saturday.

No vehicles may enter fair area for take down until after 5:15 p.m. on Saturday. Violators will not be accepted for participation in future fairs.

In order to avoid a delay in vendors exiting the fair, please ensure your booth is completely packed and ready to load before driving your vehicle to your booth for loading.

Generators are allowed in food court area only! Not in main fair area.

Absolutely no refunds, exchanges, or carry-overs to future events.

Our event takes place rain or shine – no rain dates.

Each Vendor must have a Tent for their set-up.

No pets please.

Being in a prior fair does not guarantee space in a future fair or the same booth space.

Nothing may be staked/put into the ground.

Exhibitors will bring everything needed for display and sale of their work. We do not provide tables, chairs, umbrellas, electricity, tents, zip ties, tools, duct tape, etc…

Food vendors will be required to have a Rockwall Temporary Food Permit – Click Here

Aspasians has the right to refuse to admit any exhibitor for any reason, at any time, even if an exhibitor has paid. We will not issue a refund.

Aspasians reserves the right to reject any person or anything they feel is not in the best interest of the fair, that may pose a risk of danger, may not be safe, may be harmful, or in any way is not in the spirit of the fair.
Exhibitors must remove all trash and leave space swept clean. We sincerely appreciate all of our vendors who take the time to clean up their spot (including zip ties).

An exhibitor expressly agrees to all rules, lease arrangements, schedule, and guidelines.

Vendors are not allowed to sell or give away bottled water.

 

EMAIL: info@aspasians.com

SOCIAL: www.facebook.com/aspasians

MAIL:
P.O. Box 482, Rockwall, Texas 75087

Vendor Application Process

Anyone with something to sell! We are always looking for great vendors to join Aspasians Marketplace! We consider all vendors through our online application process. Please note that the Aspasians Marketplace is juried.  If you have applied in the past, please apply again.

All vendors must submit an application and be approved in order to participate in the event.

Vendors who can greatly benefit from our event:

Antiques & Collectibles – including furniture & accessories (big & small)

Boutique clothing for adults & children

Jewelry vendors

Handmade crafts or other creative inspirations

Re-purposed items used to decorate either inside or outside of the home

Architectural salvage & up-cycled items

Unique gift ideas for the home or individual (monogrammed or labeled items, etc.)

High quality handmade items for the home or the individual

Specialty foods (for all of you yummy cooks out there)

Scents for the home and body

Children’s entertainment vendors (bounce houses, petting zoos, and other children’s entertainment)

Some commercial vendors

 

We do not allow garage sale items/booths. We do not allow politically motivated booths.

Please go to the Vendor Application Page, under the Vendor tab to submit an application. Please note that Aspasians Marketplace is juried. If you have applied in the past, please apply again!

2017 Spring Marketplace
Applications will be accepted on our website Dec 1, 2016 – Feb 28, 2017

 

Payment is due after your Vendor application has been submitted.

You will receive an email stating that your vendor application has been accepted along with an invoice or receipt about a month prior to the event. This email will include instructions about how to remit payment.

Failure to submit payment by the deadline in the email will result in forfeiture of your booth.

When submitting the application you can provide a link to your Website, Facebook,  Instagram or Etsy page. If you do not have a website, Facebook page, or Etsy shop for us to review, you must upload sample photos to your application.

We have several booth sizes available:
$150.00 per booth – 10’x11’ Space
$200.00 per corner booth – 10’ x 11’ Space (limited availability)
$150.00 per food vendor (plus additional $80.00, if you are selling beverages)
$150.00 per Trailer set-up per booth space (for vendors with existing trailer-sized set-ups – limited availability) If your trailer needs 3 individual 10×11 booth spaces, you will be charged for 3 booths.

We accept payment online via PayPal or by check, upon application acceptance.

If you pay via PayPal, a convenience fee of 3% will be applied to the transaction.

If you elect to pay by check, then submissions instructions will be sent in your application acceptance email.

Yes. There can be up to 2 vendors per vendor space, but both potential vendors need to submit separate applications. Both vendors must be accepted and an additional vendor fee of $50.00 will apply.

All applications for the Marketplace will be reviewed the first two weeks of March 2017.

Vendor acceptance emails will be sent March 15th.

Payment will be due by March 31st.

 

Spaces are assigned on a first come, first serve basis. Please let us know any requests you may have when submitting your application. We will do our best to provide you with the location you are requesting, if it is available.

A full payment is due with your application.  Upon acceptance by the Marketplace selection committee, this payment will secure your booth space at the Aspasians Marketplace.  Once accepted into the Marketplace payments are non-refundable.  The Aspasians Marketplace is an event to raise funds for college scholarships.

Vendor Cost and Payment Process

Payment is due after your Vendor application has been submitted.

You will receive an email stating that your vendor application has been accepted along with an invoice or receipt about a month prior to the event. This email will include instructions about how to remit payment.

Failure to submit payment by the deadline in the email will result in forfeiture of your booth.

We have several booth sizes available:
$150.00 per booth – 10’x11’ Space
$200.00 per corner booth – 10’ x 11’ Space (limited availability)
$150.00 per food vendor (plus additional $80.00, if you are selling beverages)
$150.00 per Trailer set-up per booth space (for vendors with existing trailer-sized set-ups – limited availability) If your trailer needs 3 individual 10×11 booth spaces, you will be charged for 3 booths.

We accept payment online via PayPal or by check, upon application acceptance.

If you pay via PayPal, a convenience fee of 3% will be applied to the transaction.

If you elect to pay by check, then submissions instructions will be sent in your application acceptance email.

Food Vendor FAQs

Food vendors must submit a separate Temporary Food Permit Application to the City of Rockwall and must meet all City of Rockwall health standards. The application must be submitted at least 7 days prior to the event. Inspectors will be present on the day of the event for food vendors.

Temporary Food Permit Application can be found here (submitted 7 days prior to the event): Food Permit Application

Food and Safety Standards guidelines can be found here: Food & Safety Standards

Food vendors who wish to sell drinks must purchase an $80 beverage add-on.

If you will be serving food, please have appropriate permits. Food vendors must submit a separate Temporary Food Permit Application to the City of Rockwall and must meet all City of Rockwall health standards. Inspectors will be present on the day of the event for food vendors.

The application must be submitted at least 7 days prior to the event.

Temporary Food Permit Application can be found here.

Food and Safety Standards guidelines can be found here.

Vendor Set-Up

We do not provide tables or tents for the event.

No, you must bring a generator.

No, we do not provide Wi-Fi.

Yes, you can drive your vehicle to your booth during set-up ONLY (6pm-9pm Friday and 6am-8am Saturday).

Please unload your items from your vehicle as quickly as possible and then park your vehicle (see vendor parking FAQ).

If you set up on Friday night, security will be available overnight from 9pm-6am. Booth spaces will be clearly labeled and we will have a team readily available to help you find your booth spot. After you set up your booth you will need to park behind the Wilkerson-Sanders Memorial Stadium.

We ask that you please park in a parking spot furthest away from the stadium to allow customers to use the parking spots closer to the event.

No, we do not provide dollies to assist in your set-up.

We provide direction to your booth area. Otherwise, no we do not assist with booth set-up or provide any items such as duct tape, zip ties, etc…

Vendors must supply their own equipment, tables, tents, and any other items. We do not provide tables, chairs, umbrellas, electricity, tents, zip ties, tools, duct tape, etc…

You can set up your space on Friday (the day before the event) from 6pm-9pm. Security will be provided Friday night.

Morning set-up is also available the day of the event from 6am-9am.

Aspasians Marketplace opens to the public at 9am on Saturday morning. Your booth should be ready for the public at 8:30am Saturday morning.
Vendors will follow this time schedule:
6:00 p.m. – 9:00 p.m. – Friday – Early set-up
6:00 a.m. Saturday – Craft exhibitors set up
8:00 a.m. Saturday – Food exhibitors set up
9:00 a.m. Saturday – Show opens
5:00 p.m. Saturday – Take-down begins
5:15 p.m. Saturday – Vehicles may enter the vendor area
6:30 p.m. Saturday – All vendors must be out of the parking lot

After you set-up your booth you will need to park behind the Wilkerson-Sanders Memorial Stadium. We ask that you please park in a parking spot furthest away from the stadium to allow customers to use the parking spots closer to the event.

Vendor Take-Down

Yes, you can drive your vehicle to your booth during set-up ONLY (6pm-9pm Friday and 6am-8am Saturday).

Please unload your items from your vehicle as quickly as possible and then park your vehicle (see vendor parking FAQ).

If you set up on Friday night, security will be available overnight from 9pm-6am. Booth spaces will be clearly labeled and we will have a team readily available to help you find your booth spot. After you set up your booth you will need to park behind the Wilkerson-Sanders Memorial Stadium.

We ask that you please park in a parking spot furthest away from the stadium to allow customers to use the parking spots closer to the event.

No, we do not provide dollies to assist in your set-up.

5:00 p.m. Saturday – Take down
5:15 p.m. Saturday – Vehicles may enter fair area

Please note that no vehicles may enter fair area for take down until after 5:15 p.m. on Saturday.

All vendors must out of the parking lot by 6:30 p.m. on Saturday evening.